Author: Mark Paterson, Director of Product Management, Oracle Content and Experience
The JD Edwards EnterpriseOne integration with Oracle Content and Experience offers you the following benefits out of the box:
Beyond this however, with Oracle Platform-as-a-Service (PaaS), a business can create its own custom applications. An example of such a custom application might be a supplier portal.
Does your procurement process rely on manual coordination and multiple communication channels? For many businesses, the procurement process involves manual coordination that can be costly in both time and labor:
A supplier portal built using JD Edwards orchestrations and Oracle PaaS Services (Oracle Content and Experience and Oracle Integration Cloud) could automate many of the steps in the procurement process to provide an efficient, integrated process flow.
This article explores how such a supplier portal could be created using the following services:
Service | Description |
Oracle Content and Experience(OCE) | Designated folders within OCE can be used as the document repository for purchase orders, invoices and receipts for each supplier.The OCE site builder can be used to design and deploy a Supplier Portal front end that Suppliers need to sign in to, to get real-time access to review and acknowledge purchase orders, submit invoices, and track their payment status. |
JD Edwards EnterpriseOne (JDE) | The JD Edwards Orchestrator can be used to augment the JDE order management system. Custom orchestrations can be used to route purchase orders to the correct supplier’s folder within OCE, receive invoices, and manage notifications and status updates on JDE transactions. |
Oracle Process Cloud Service | Oracle Process Cloud Service can be used to develop workflow applications to coordinate the actions between order management, the document repository, and the portal. |
Oracle Integration Cloud Service | Oracle Integration Cloud Service’s JDE Adapter can provide the Oracle Process Cloud Service with connectivity to and from the JDE system |
The diagram below shows a possible integration architecture between JD Edwards EnterpriseOne, Oracle Integration Cloud, and Oracle Content and Experience for creating a supplier portal that automates many of the steps in the purchase order fulfillment process.
Figure 1 – Sample Supplier Portal Architecture
Imagine the following personas using such a portal…
Persona | Description |
Morgan.Zu | Morgan is the buyer and accounts payable person in the organization and is the principal user in JD Edwards. |
Joshua.Baker | Joshua is the supplier working for Dakota Farms and is the principal user of the supplier portal website. |
Let’s examine the procurement process user flows Morgan and Joshua are regularly part of:
In this step, the Morgan issues a purchase order (PO) in JD Edwards and Joshua is notified so he can review and acknowledge that Dakota Farms can fulfill the order.
This sequence includes the following actions:
Figure 2 – Submit Purchase Order with Supplier Acknowledgement
In this step, the Joshua ships the order to the buyer and submits invoice.
This sequence includes the following actions:
Figure 3 – Supplier Ships the Order
In this step, Morgan receives the order and Joshua is notified of receipt.
This sequence includes the following actions:
Figure 4 – Buyer Receives the Order
In this step, the submitted invoice is processed.
This sequence includes the following actions:
Figure 5 – Supplier Submits the Invoice
Description of “Figure – Supplier Submits the Invoice”
Your procurement processes may not match up with these exactly but hopefully they help illustrate what is possible. The benefits of Procure to Pay Process Automation include the following:
A supplier portal is just one example of a custom application that becomes possible using Oracle Platform-as-a-Service (PaaS). These same ideas could be re-imagined as a partner portal, a customer portal, a contracts portal, …
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